Organization

Membership

Any resident of Long Island is eligible for membership.

The amount of the dues is fixed by the Board of Directors. The yearly membership is presently $40 per member.

Dues must be paid at the beginning of the year.

Officers: 2012-2014

President: Paul Belard
Co-Vice Presidents: Jarron Jewell, Conrad Schoeffling
Treasurer: David King
Recording secretary: Michael Marrell
Corresponding secretary: Marjorie Rosenthal
Fellowship of American Bibliophilic Societies Representative: Jacqueline Marks

Board of Directors: 2012-2014

Paul Belard, President
Marjorie Rosenthal, Former President 2008-2011
Jarron Jewell, Co-Vice President
Conrad Schoeffling, Co-Vice President
David King, Treasurer
Michael Marrell, Recording secretary

Constitution and Bylaws

ARTICLE I — OFFICE

Section 1. PRINCIPAL OFFICE. The principal office of the Long Island Book Collectors (LIBC) shall be located on Long Island in the State of New York at the Special Collections Department, B. Davis Schwartz Library, C.W. Post Campus, Long Island University, Brookville, NY 11548.

Section 2. OTHER OFFICES. The Society may also have offices at such other places, either within or without Long Island, New York, as the Board of Directors may from time to time appoint or the business of the Society require.

ARTICLE II — PURPOSE

Section 1. The purpose of the Long Island Book Collectors shall be to foster and encourage the study of literature, history, bibliography, the arts of bookmaking and illustration.

To collect, correlate, distribute, and disseminate information of interest to book collectors and librarians and in connection therewith to arrange for and conduct meetings, forums, exhibits, and other public and private scholarly discussions or activities concerning any subject pertaining to books and to publish or cause to be published books, journals, pamphlets, magazines, articles, and other publications relating to or connected therewith.

To support institutions of learning which further the study of bibliography.

To either directly or indirectly, alone or in conjunction or cooperation with others, to do any and all lawful acts and things, to engage in any and all lawful activities which may be necessary, useful, suitable, desirable, or proper by the furtherance, accomplishment, fostering, or attainment of any or all of the foregoing purposes.

Section 2. Notwithstanding any other provision of these Articles, the LIBC is organized exclusively for literary and educational purposes and shall not carry on any activities not permitted to be carried on by a Society exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code of 1954 and any revisions or amendments that may be made to the Code from time to time.

ARTICLE III — MEMBERSHIP

Section 1. REQUIREMENTS. Any resident of Long Island in the State of New York, who is interested in books and/or ephemera is eligible for membership.

Candidates must be persons devoted to the objects of the LIBC, and attend at least one meeting of the Society at which time the candidate is introduced and states his/her interests.

Section 2. HONORARY MEMBERSHIP. a. Any person, society, association, or organization in sympathy with the objectives of the LIBC, who has rendered distinguished service to the LIBC or the objectives of the LIBC, may be elected as an Honorary Member of the Society upon nomination of the Board of Directors and a ninety (90) percent vote of all members present at a regular monthly meeting, previously announced as the place when such election will be made.

b. Honorary Members are not entitled to vote or hold office but may participate in all other activities.

c. Honorary Members shall not be required to pay dues, fees or assessments.

Section 3. ASSOCIATE MEMBERS. a. Any regular member, upon changing residence to any place other than Long Island, New York, shall have the option of becoming an Associate Member.

An Associate Member shall be required to pay the same dues paid by the regular members.

An associate member shall retain all other rights and privileges.

Associate members may not comprise more than 25 percent of the membership.

b. Any person not maintaining a residence on Long Island, New York, may be invited to become an Associate Member by invitation of the Board of Directors subject to a sixty (60) percent vote of approval by the membership at a regular meeting.

Section 4. SUSPENSION AND WITHDRAWAL OF MEMBERSHIP. a. Any member may be suspended or terminated for cause upon the recommendation of the Board of Directors and by a vote of eighty (80) percent of all members entitled to vote at any regular meeting of the LIBC. No such membership shall be suspended or terminated unless the reasons therefore have been set forth in writing and a copy thereof sent to the member in question one month previous to the meeting of the Board of Directors to consider such suspension or termination and an opportunity be given to said member to reply to such charges.

b. Any member may withdraw from the LIBC by notice in writing to the President or Secretary of the LIBC.

c. Failure to pay annual dues after six months of the calendar year, unless for good cause can be cause for termination of membership by the Board of Directors. Notice must be sent in writing to the proposed expelled member and thirty days allowed for said member to reply.

ARTICLE IV — MEETING OF MEMBERS

Section 1. REGULAR MEETINGS. A minimum of nine (9) regular meetings of the society shall be held from January through December inclusive which will generally occur on the second Sunday of the month unless otherwise directed by the Board of Directors.

Section 2. PLACE OF MEETINGS. All meetings shall be held at our regular meeting place at the C.W. Post Campus of Long Island University, Brookville, NY or at such place as the host shall designate for the convenience of the members or the nature of the guest speaker or the subject of the meeting.

Section 3. SPECIAL MEETINGS. Special meetings of the members, for any purpose or purposes may be called by the President, or in the President’s absence, any two members of the Board of Directors, or upon written request of twenty–five (25) percent of the membership. Business transacted at all special meetings shall be confined to the matter set forth in the notice of the meeting. All special meetings require that the written notice to the membership be mailed at least ten (10) days before the date of the meeting.

Section 4. ORGANIZATION. The President of the LIBC shall preside at all meetings of the members, or in the President’s absence the presiding officer shall be the Vice President, or in the Vice President’s absence, the Treasurer. In case of inability of any of the above to preside at the meeting, the President shall appoint a Chairman for said meeting.

Section 5. VOTING. All members in good standing are eligible to vote at all LIBC meetings.

Section 6. QUORUM. A quorum at any regular meeting shall consist of not less than twenty–five (25) percent of the total recorded membership. If a quorum is not present, the meeting may be adjourned by a majority vote of those members present and a notice of such adjourned meeting sent to all members containing a statement of:

a. the time and place of holding such adjourned meeting

b. the purpose of the meeting

c. that the previous meeting failed for lack of quorum, and

d. under the provisions of this Section, that it is proposed to hold the adjourned meeting with a quorum of those members present, or, except as otherwise required by law, any number of members shall constitute a quorum, and the votes of a majority of those present at such meeting shall be sufficient to transact business.

Section 7. ELECTION OF OFFICERS. The election of the officers of the LIBC shall take place in October or immediately thereafter as conditions may dictate.

Section 8. INSTALLATION. All officers shall be installed at the regular meeting following their election.

ARTICLE V — DUES

Section 1. DUES. Annual dues shall be set at the discretion of the Board of Directors for each calendar year.

Section 2. FEES AND ASSESSMENTS. All fees and assessments, other than dues, shall be announced to the membership at least ten (10) days prior to a regular meeting at which time such fees and assessments must receive the approval of sixty (60) percent of the membership present.

ARTICLE VI — BOARD OF DIRECTORS

Section 1. NUMBER AND QUALIFICATIONS OF DIRECTORS. The management of all affairs, property and business of the Society shall be vested in a Board of Directors consisting of six (6) members, which shall include the President, Vice President, immediate Past President, Corresponding and Recording Secretaries, Treasurer.

Section 2. ELECTION AND TERM OF OFFICE. Each officer shall be elected for a term of two years and may be re-elected for one more term of two years.

Section 3. VACANCIES. In case of a vacancy on the Board of Directors, a successor to fill the unexpired portion of the term shall be elected by a majority of the Board of Directors within sixty (60) days.

Section 4. POWERS AND DUTIES. The Board of Directors shall have the general power to manage and control the affairs and property of the Society and shall have full power, by a majority vote, to adopt rules and regulations governing the action of the Board, and shall have full and complete authority with respect to the distribution and payment of any monies received by the LIBC except that the basic and fundamental purposes of the Society shall not thereby be amended or changed.

Section 5. ORGANIZATION. The President shall preside at all Board meetings and in the President’s absence the Vice President and in the Vice President’s absence the treasurer.

Section 6. SPECIAL MEETINGS. In addition to regular meetings of the Board of Directors, special meetings may be called at any time by the President, or in the President’s absence the Vice President, or in the Vice President’s absence by any two (2) members of the Board of Directors to be held at such time and place as designated in the announcement of the meetings.

Section 7. NOTICE. Notice for all regular and special meetings of the Board of Directors must be delivered by the Corresponding Secretary not less than four (4) days before the meeting.

Section 8. QUORUM. A majority of the whole Board of Directors is necessary at all meetings to constitute a quorum for the transaction of business, but if at any meeting there shall be less than a quorum present, the Directors present may adjourn the meeting until a quorum is obtained at which time any business may be transacted which might have been transacted at the meeting originally called.

ARTICLE VII — OFFICERS

Section 1. The officers of the LIBC shall consist of a President, Vice President, Recording Secretary, Corresponding Secretary, and Treasurer.

They shall be nominated for office in accordance with these Bylaws and elected by the membership at the annual meeting in October or immediately thereafter as conditions may dictate and shall hold office until their successors are elected and qualify. The Officers shall not serve for more than two successive terms.

Section 2. PRESIDENT—POWER AND DUTIES. The President shall preside at all meetings of the members and directors of the LIBC. The President shall have the general supervision of the affairs of the Society. The President shall keep the Board of Directors fully informed and shall freely consult with them concerning the activities of the Society. The President shall be an ex–officio member of all committees except the Nominating Committee. The President shall perform such other duties as shall from time to time be assigned by the Board of Directors.

Section 3. VICE PRESIDENT—POWER AND DUTIES. During the absence or disability of the President, the Vice President or as otherwise designated by the Board of Directors, shall exercise all the functions of the President and shall have such powers and discharge such duties as shall from time to time be assigned by the Board of Directors.

Section 4. RECORDING SECRETARY—POWER AND DUTIES. The Recording Secretary shall act as Secretary of all meetings of the members and the Board of Directors of the LIBC and shall keep the minutes of such meetings in books proper for the purpose. The Recording Secretary also shall make such reports and perform such duties as are incident to the office or are required by the Board of Directors.

Section 5. CORRESPONDING SECRETARY—POWER AND DUTIES. The Corresponding Secretary shall conduct the correspondence of the Society, notify the membership of meetings and other events, and keep a list of members and their contact information.

Section 6. TREASURER—POWER AND DUTIES. The Treasurer shall have custody of all monies and securities of the LIBC which shall be deposited in such banks and depositories as the Board of Directors shall designate. The Treasurer shall keep full and accurate accounts of receipts and disbursements of the Society. The Treasurer shall disburse the funds of the Society in payments of the debts of the Society subject to the control of the Board of Directors. The Treasurer shall render to the Board of Directors from time to time as they may require, an account of all the transactions made by the Treasurer, and of the financial condition of the Society. The Treasurer shall perform all duties inherent to the office of Treasurer subject to the control of the Board of Directors.

At the end of each fiscal year, the Treasurer shall present his account for audit to the Board of Directors who shall appoint a committee of two to verify such accounts. The audited account shall be available to all members in good standing at the next meeting following the completion of the audit.

Section 7. REMOVAL. Any officer appointed by the Board of Directors may be removed by the Board of Directors by a two–thirds vote of the Board then in office. Any officer elected by the membership may be removed by a two-thirds vote of the membership at a special meeting called for the purpose.

ARTICLE VIII — COMMITTEES

Section 1. APPOINTMENT OF COMMITTEES. The President shall appoint such committees as shall from time to time be required by the Board of Directors.

Section 2. NOMINATING COMMITTEE. At the regular meeting of the Board of Directors held no less than two (2) months before the election of officers in October, the Board of Directors by a majority vote shall elect a Nominating Committee of three (3) members whose duty it shall be to nominate candidates for the offices of the LIBC. Each member of the Committee must have been a member in good standing for at least three (3) years, and one of these members must be a Past President who shall be designated Chairman of the Committee. No member of the Committee shall be an actual officer of the LIBC at the time of appointment.

The Committee must report a slate of candidates to the membership at the regular September meeting. At this time additional nominations may be made from the floor.

Section 3. MEMBERSHIP COMMITTEE. The Membership Committee shall consist of no less than three (3) nor more than five (5) members in good standing, appointed by the President. One member of the Committee must be a Past President.

The Membership Committee shall devise and carry out means of gaining and retaining members.

Section 4. BYLAWS COMMITTEE. The Bylaws Committee shall consist of three (3) members appointed by the President. They shall consider and put into proper form, proposals for the addition to or deletion from the Constitution and Bylaws of the LIBC.

Section 5. PROGRAM COMMITTEE. The Program Committee shall consist of the President, Vice-President, and up to three (3) members to formulate programs for monthly meetings.

Section 6. ARCHIVES COMMITTEE. The Archives Committee shall consist of 2 members appointed by the President to receive, catalogue, and file all correspondence, minutes and reports, documents, literature, photographs, and other matter and objects which have been received by the society and make same available to any interested member or committee in good standing subject to the control of the Board of Directors.

Section 7. PUBLICATIONS AND DISTRIBUTION COMMITTEE. As required.

Section 8. TERMS. All Committees shall cease operation twenty–four (24) hours after the installation of new officers at the regular January meeting.

ARTICLE IX — FINANCES

Section 1. FISCAL YEAR. The fiscal year of the Society shall begin on the first day of January in each year.

Section 2. HANDLING OF FUNDS. The monies of the Society shall be deposited in the name of the Society in such bank or banks, Trust Company or Trust Companies as the Board of Directors shall designate from time to time and shall be drawn out by check of the Society signed by persons designated by resolution of the Board of Directors.

ARTICLE — X

This Constitution and Bylaws may be amended, altered, or repealed by two–thirds of the membership present at any regular or special meeting provided, however, that notice of such meeting containing a statement of the proposed amendment, alteration, or repeal be given to each member at least ten (10) days and not more than forty–five (45) days prior to the meeting.

ARTICLE XI — DISSOLUTION

In the event of dissolution, all of the remaining assets and property of the Long Island Book Collectors, after necessary expenses thereof, will be distributed to any non-profit organization the LIBC membership deems worthy.

Originally adopted before 1986
Revised 1986
Revised 2009